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WRVS BOARD MEETING
ORANGE EAST SUPERVISORY UNION
Waits River Valley School District-Unified #36
Regular Board Meeting
Date: October 15, 2026 | Time: 6:00PM
Location: Waits River Valley School
6 Waits River Valley Rd, East Corinth VT 05040
Join Zoom Meeting: https://us06web.zoom.us/j/86457240922?pwd=KkEjPqCGvSL40dhKKCZ5yvpGRJIVkC.1
Meeting ID: 864 5724 0922 | Passcode: 281511
Agenda
I. Welcome
II. Board Business-
a. Agenda Review/Approval
b. Approve Minutes: 09/17/26
c. Correspondence:
d. Contracts
e. Board Orders
III. Public Comment
IV. Reports-
a. Treasurer’s Report
b. Principal’s Report
c. Facilities Report
d. OESU Updates
e. Superintendent’s Report
■ Central Office Report
■ Financial Review
V. Act 170 Updates | CESA Updates | Merger Committee Study Group Updates
VI. ACTION ITEM: Ratification of OESU/OEEA ESP Collective Bargaining Agreement
VII. Policy (Policy Updates/Changes)
a. 1st Read of Policies-
■ C2 STUDENT ALCOHOL & DRUGS
■ D1 PROFICIENCY-BASED GRADUATION REQUIREMENTS
■ F23 CAPITALIZATION OF ASSETS
b. ACTION ITEM: Adoption of Policies (1st Read on 04/09/26)
■ A20 Board Meetings, Agenda Preparation & Distribution-WRVSD
■ A21 Public Participation at Board Meetings
■ B20 Personnel Recruitment, Selection, Appointment, and Background Checks
■ B21 Professional Development
■ B22 Public Complaints About Personnel
■ C23 Student Clubs & Activities
■ C24 Student Athletic Programs
■ D20 Curriculum Development and Coordination
VIII. Public Comment
IX. Wrap-Up/Next Meeting Agenda
X. Adjournment
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, September 28, 2026
Present: James Bulger, Bradford Calhoun, Tom Otterman, Carl Hildebrandt and Jake Thompson (Select Board), Karen Walker (Town Clerk/Treasurer) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: Richard Sampson (Road Foreman)
Visitors: Jim Clark, Donna Otterman, Roger Vance, David Vance, Rebekah Osborn, Bill Johnson, Becky Christian, John Hood, Dennis Cremo, Dyani Hazlett, Heather Blair, Karen Smith, Steve Smith, Wade Johnson, Louise Dodge and via Microsoft Teams Judy McKay, Kathy Lamson, Marc Welch and Peggy Welch
Meeting called to order at 7:03 pm.
Motion made by Jake Thompson and seconded by Carl Hildebrandt to approve minutes from meetings of September 14, 2026 and September 21, 2026. Passed unanimously.
VISITORS
Steve Smith requested the East Topsham Cemetery be mowed more often. Under the current three-year contract it is mowed approximately six times per year. Jim Bulger will discuss amending the contract for the 2027 year with C& A Property Maintenance.
Louise Dodge advised the Board that stones need to be cleaned and repaired. Motion made by Brad Calhoun and seconded by Jake Thompson to re-join the Old Cemetery Association with a three-year membership. Passed unanimously.
Dyani Hazlett, Animal Control Officer, reported on the dog issue discussed at the last Board meeting. A warning was given and a ticket was issued. She will proceed with impounding if the dog owners fail to follow the warning instructions.
HIGHWAY
Road Report – Brad Calhoun updated the Board on roadwork and equipment.
New Garage – Brad Calhoun updated the Board on this project.
Bridge Repairs – Two bridges on Route 25, the bridge near Crossroad and the bridge near Honey Corners Road, will be closed from June 28, 2027 to August 26, 2027. The Board is working on alternate routes for emergency vehicles and local residents.
GENERAL
Open Positions – NEKWMD Alternate. If anyone is interested, please contact the Town Office or a member of the Select Board.
West Topsham Community Hall – No report.
VLCT and PACIF – Motion made by Tom Otterman and seconded by Brad Calhoun to nominate Jim Bulger, Chair, as voting delegate for the Board of Directors ballot for VLCT and PACIF. Passed unanimously.
Town Finances –Karen Walker reported she is extremely busy with tax payments.
Use of Town Hall – Motion made by Brad Calhoun and seconded by Carl Hildebrandt to approve use of the Town Hall by Chad Emerson on October 21 for an Instrumental Gathering for a rental fee of $25. Passed unanimously.
Use of Town Hall – Motion made by Brad Calhoun and seconded by Jake Thompson to approve use of the Town Hall by Aiden Otterman on October 18 for a Political Event. Passed unanimously.
F INANCIAL
The Board reviewed and signed Order #2618 in the amounts of $299,171.21 for accounts payable and $8,981.12 for payroll.
Reappraisal CD – Motion made by Jake Thompson and seconded by Brad Calhoun to withdraw $25,000 and renew the balance of $103,115.25 for six months. Passed unanimously.
Topsham Cemetery Association CD – Motion made by Jake Thompson and seconded by Carl Hildebrandt to renew the CD for twelve months. Passed unanimously.
OTHER
Budget Committee -The Select Board will handle.
October 12 Meeting – Motion made by Carl Hildebrandt and seconded by Jake Thompson to cancel the Select Board meeting scheduled for October 12 due to the holiday. Passed unanimously.
Motion made by Jake Thompson and seconded by Carl Hildebrandt to adjourn. Passed unanimously.
Meeting adjourned at 8:24 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
Topsham Select Board
MEETING: abatement, BCA
MEETING NOTICE
MONDAY, SEPTEMBER 28TH
6:15pm – Tax Abatement Meeting
Agenda: To abate taxes on Parcel ID: 015L31.81 as it was conjoined with Parcel ID: 015L31.08 and billed twice.
6:30pm – BCA Meeting
Agenda: To go over the checklist for the General Election and review the process for counting early ballots.
SPECIAL SELECT BOARD MEETING
SPECIAL SELECT BOARD MEETING
September 21, 2026
6:00 pm at the Town Office
Agenda: Review and Sign MERP
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, September 14, 2026
Present: James Bulger, Bradford Calhoun, Tom Otterman, Carl Hildebrandt and Jake Thompson (Select Board), Karen Walker (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Visitors: Jim Clark, Nancy Clark, Megan Clark, Donna Otterman, Roger Vance, David Vance, Rebekah Osborn, Bill Johnson, Becky Christian, John Hood, Melanie and Dennis Cremo, David Mott, Chad Emerson, Dyani Hazlett and via Microsoft Teams Michael Miller, Marc Welch and Peggy Welch
Meeting called to order at 7:00 pm.
Motion made by Jake Thompson and seconded by Carl Hildebrandt to approve minutes from meeting of August 24, 2026. Passed unanimously.
VISITORS
Melanie and Dennis Cremo discussed issues with three dogs including barking, aggression, leaving the owners’ property and defecating and urinating on neighboring lawns. This has been an ongoing problem for over two years. Town officials were made aware of this and took some action, but the problem has not been resolved. Motion made by Jim Bulger and seconded by Carl Hildebrandt for Dyani Hazlett, Animal Control Officer, to proceed with citation and impounding. Passed unanimously.
Donna Otterman discussed that other towns have their policies and ordinances on their websites. She volunteered to review and update our policies and ordinances to put them on our website. John Hood also volunteered to work on the project.
Megan Clark advised the Board of the need to revamp the town website.
HIGHWAY
Road Report – Richie Sampson updated the Board on roadwork and equipment.
New Garage – Brad Calhoun updated the Board on this project.
Open House – There will be an open house at the new garage from 9:00 am to noon on Saturday, September 26.
Salt Shed Roof – The hoop style roof purchased for the new salt shed does not fit and will be used for another project. The current salt storage area will be used for this winter.
Crane Truck for Ben Dexter Culvert Job – Brad Calhoun is looking into the cost of two crane trucks needed for this job due to the incorrect weight information given to the town. The first truck was too small for the job.
WEC Permit for 148 Welch Road – Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve and sign the permit for WEC. Passed unanimously.
Currier Hill Road – VASA will make repairs to this road. The Board reviewed the agreement. It will be returned to VASA for revision.
GENERAL
Open Positions – NEKWMD Alternate. If anyone is interested, please contact the Town Office or a member of the Select Board.
West Topsham Community Hall – Megan Clark updated the Board on this project. She will email a copy of the MERP contract to the Board for review. A Special Select Board Meeting will be held on Monday, September 21, 2026 at 6:00 pm to review and sign MERP contracts.
Town Finances – Tom Otterman asked Karen Walker to give the Board copies of the Budget Status Reports at each Board meeting to determine if we are within budget.
Reserve Fund/Designated Fund for Town Hall/Town Office – Motion made by Brad Calhoun and seconded by Jake Thompson to set up a Designated Fund of $100,000 for the Town Hall/Office. Passed unanimously.
New Hope Pantry – Megan Clark asked for approval to put information regarding the food shelf on the town website. The Board approved.
Use of Town Hall – Motion made by Tom Otterman and seconded by Jake Thompson to approve use of the Town Hall by Chad Emerson on September 23 for an Instrumental Gathering. Passed unanimously.
Use of Town Hall – Motion made by Tom Otterman and seconded by Jake Thompson to approve use of the Town Hall for a Rummage Sale September 26 through October 14. Passed unanimously.
LEMP (Local Emergency Management Plan) – Motion made by Tom Otterman and seconded by Carl Hildebrandt to adopt the updated LEMP. Passed unanimously.
F INANCIAL
The Board reviewed and signed Order #2617 in the amounts of $363,308.50 for accounts payable and $12,140.89 for payroll.
Motion made by Carl Hildebrandt and seconded by Tom Otterman to adjourn. Passed unanimously.
Meeting adjourned at 9:00 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
Topsham Select Board
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, August 24, 2026
Present: James Bulger, Bradford Calhoun, Tom Otterman, Carl Hildebrandt and Jake Thompson (Select Board), Karen Walker (Town Clerk/Treasurer) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: Richard Sampson (Road Foreman)
Visitors: Carol Appleton, Jim Clark, Megan Clark, Donna Otterman, Roger Vance, David Vance, Rebekah Osborn, Bill Johnson, Becky Christian and via Microsoft Teams Michael Miller and Peggy Welch
Meeting called to order at 7:00 pm.
Motion made by Carl Hildebrandt and seconded by Brad Calhoun to approve minutes from meeting of August 10, 2026. Passed unanimously.
VISITORS
Donna Otterman had questions/concerns regarding two dog issues. One is a dog bite and one is a complaint regarding dogs going onto a neighbor’ s property. Jim Bulger will invite the Animal Control Officer to attend the next Board meeting.
HIGHWAY
Road Report – Brad Calhoun updated the Board on roadwork and equipment.
Backhoe – Motion made by Brad Calhoun and seconded by Carl Hildebrandt for Jim Bulger, Chair, to sign the Lease Contract. Passed unanimously.
New Garage - Brad Calhoun updated the Board on this project.
Salt Shed Roof – Tom Otterman is in the process of soliciting bids for this project.
Overweight Permit – Motion made by Jake Thompson and seconded by Tom Otterman to approve and for Jim Bulger, Chair, to sign a permit for LCS Equipment Repair. Passed unanimously.
GENERAL
Open Positions – NEKWMD Alternate. If anyone is interested, please contact the Town Office or a member of the Select Board.
Resignation – Tom Otterman announced his resignation as Sexton of Waits River Cemetery effective November 1, 2026. The Board thanks him for his many years of service in this position.
West Topsham Community Hall – Megan Clark updated the Board on this project
The MERP Grant agreement currently includes scopes of work for both the West Topsham Community Hall and the Town Hall. To receive the money we must complete tasks within those scopes of work for both buildings covered by the agreement.
There are two options for how to proceed:
1. Continue with the Grant as planned and get a contract in place to have the only approved tasks done at the Town Hall, namely replacing the furnace with a high efficiency model and insulating existing duct work. The contract must be in place by September 30. Brad Calhoun would solicit three bids, the Select Board would vote, and Brad would proceed with getting the contract signed.
2. Ask BGS to remove the Town Hall completely from the grant agreement, allowing us to receive the grant money solely for the West Topsham Community Hall- this would entail having our total grant amount reduced by the cost of the Town Hall work.
Motion made by Tom Otterman and seconded by Jake Thompson to proceed with Option #1, Brad Calhoun will solicit bids. Passed unanimously.
The project has also been awarded a Cultural Facilities grant from the VT Arts Council of $19,965 to be used for the purchase and installation of an ADA compliant lift for the stage.
Motion made by Tom Otterman and seconded by Brad Calhoun to authorize Megan Clark to sign the $19,965 Cultural Facility grant agreement with the Vermont Arts Council. Passed unanimously.
Town Finances – No discussion.
Reserve Fund for Town Hall/Town Office – Karen Walker will get information regarding setting up a reserve fund/designated fund for the next meeting.
VT Rural Development Nominations for Leadership Summit - Motion made by Tom Otterman and seconded by Brad Calhoun to nominate Megan Clark. Passed unanimously.
F INANCIAL
The Board reviewed and signed Order #2616 in the amounts of $69,962.21 for accounts payable and $8,454.72 for payroll.
Motion made by Jake Thompson and seconded by Brad Calhoun to adjourn. Passed unanimously.
Meeting adjourned at 7:55 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
Topsham Select Board
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, August 10, 2026
Present: James Bulger, Bradford Calhoun, Tom Otterman, Carl Hildebrandt and (Select Board), Karen Walker (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: Jake Thompson
Visitors: Jim Clark, Nancy Clark, Donna Otterman, Roger Vance and Susan Culp
Meeting called to order at 7:04 pm.
Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve minutes from meeting of July 27, 2026. Passed unanimously.
VISITORS
Susan Culp, Newbury Select Board Chair, discussed TRORC Draft Plan and asked our opinion. We oppose it. Jim Bulger sent a letter to TRORC with comments.
Roger Vance reported rubbish is being left at the Transfer Station when it is closed. Animals are getting the bags and scattering the rubbish.
HIGHWAY
Road Report – Richie Sampson updated the Board on roadwork and equipment.
New Garage - Brad Calhoun updated the Board on this project.
There will be an open house at the new garage on Saturday, September 26 from 9:00am to noon.
Ben Dexter Road Grant – Motion made by Tom Otterman and seconded by Carl Hildebrandt for Jim Bulger, Chair, to sign. Passed unanimously.
GENERAL
Open Positions – NEKWMD Alternate. If anyone is interested, please contact the Town Office or a member of the Select Board.
West Topsham Community Hall – Tom Otterman updated the Board on this project
Town Finances – Jim Bulger asked Karen Walker to give the Board members updated copies of the garage expenses reports.
CORRESPONDENCE
VLCT Follow-Up on Insurance Inspection – Karen Walker will respond with an update on the items they brought to our attention.
F INANCIAL
The Board reviewed and signed Order #2615 in the amounts of $22,171.33 for accounts payable and $8,062.97 for payroll.
Motion made by Tom Otterman and seconded by Carl Hildebrandt to adjourn. Passed unanimously.
Meeting adjourned at 7:50 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
Topsham Select Board
PLANNING COMMISSION MEETING
AGENDA:
review and approve minutes of previous meeting
discuss Donna Otterman’s findings
other
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, July 27, 2026
Present: James Bulger, Tom Otterman, Carl Hildebrandt and Jake Thompson, (Select Board), Karen Walker (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: Bradford Calhoun
Visitors: Jim Clark, Nancy Clark, Megan Clark, Donna Otterman, Ann Peck, David Vance, Rebekah Osborn, Roger Vance, Bill Johnson, Becky Christian, John Hood and via Microsoft Teams Michael Miller and Peggy Welch
Meeting called to order at 7:08 pm.
Motion made by Jake Thompson and seconded by Tom Otterman to approve minutes from meeting of July 13, 2026. Passed unanimously.
VISITORS
Jim Clark – Jim report the Planning Commission reviewed the Select Board’s comments/input on the draft of the Energy Section of the Town Plan. Revisions were made and it was sent to TRORC.
Ann Peck – Ann asked if the Town would share the cost of mowing at the Church. The property is owned by a neighbor and the Church has permission to keep it mowed. The cost is $40 every two weeks. Motion made by Carl Hildebrandt and seconded by Jake Thompson to share the cost. Passed unanimously.
HIGHWAY
Road Report – Richie Sampson updated the Board on roadwork and equipment.
Grader – Richie Sampson looked at and tested the used grader located near Concord, NH. The cost is $102,500 after subtracting the trade-in value of $30,000. Motion made by Jake Thompson and seconded by Carl Hildebrandt to purchase the used grader for $102,500. Passed unanimously.
Backhoe – The cost of a new backhoe is $139,400 ($171,900 minus trade-in of $32,500). Motion made by Tom Otterman and seconded by Carl Hildebrandt for Jim Bulger, Chair, to sign the lease for a new backhoe for a period of five years at 4.99% interest with the option to buy for $1 at the end of the lease with the first payment due after the first of the year. Passed unanimously.
New Garage – Motion made by Jim Bulger and seconded by Jake Thompson to ask the town auditors to work with Brad Calhoun on the garage expense reports to confirm/correct the amount and itemization of funds available, the amount and itemization of amount spent and the remaining balance to be completed by September 1. Passed unanimously. Jim will contact the auditors.
Salt Shed Roof – Motion made by Jake Thompson and seconded by Tom Otterman to put out for bid the salt shed roof, providing Brad Calhoun is not available to do the job. Passed unanimously.
Salt – Motion made by Jake Thompson and seconded by Carl Hildebrandt to purchase 350 tons of salt at $116.50 per ton from Cargill. Passed unanimously.
Grants-In-Aid – Motion made by Tom Otterman and seconded by Jake Thompson for Jim Bulger, Chair, to sign the application. Passed unanimously.
GENERAL
Open Positions – NEKWMD Alternate. If anyone is interested, please contact the Town Office or a member of the Select Board.
West Topsham Community Hall – Megan Clark updated the Board on this project.
Megan discussed the income/expenses and asked Karen Walker for a detailed accounting of all income and expenses.
Town Finances – Finances were discussed. The audit for 2025 needs to be finished before beginning the audit for 2026.
CORRESPONDENCE
Otterman & Allen Letter Regarding Macdonald Family Funds - The distribution for 2027 will be $11,033 each for the Town of Topsham and the East Topsham Cemetery.
Motion made by Tom Otterman and seconded by Carl Hildebrandt for Jim Bulger, Chair, to sign on behalf of the Town of Topsham and the East Topsham Cemetery the Consent to Issuance of Order of Termination of Judicial Supervision. Passed by a vote of three. Jake Thompson abstained.
Casella – Casella is working on the cost figures if the Solid Waste Transfer Station is moved to the town owned land on Route 302.
Norumbega Trail Riders – The annual trail ride for charity will be on September 13.
F INANCIAL
The Board reviewed and signed Order #2614 in the amounts of $48,135.82 for accounts payable and $9,297.37 for payroll.
OTHER
John Hood updated the Board on the town wide reappraisal.
Motion made by Tom Otterman and seconded by Carl Hildebrandt to adjourn. Passed unanimously.
Meeting adjourned at 8:39 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant Topsham Select Board
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, July 13, 2026
Present: James Bulger, Bradford Calhoun, Tom Otterman and Jake Thompson, (Select Board), Karen Walker (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: Carl Hildebrandt
Visitors: Megan Clark, Donna Otterman, David Vance, Rebekah Osborn, Roger Vance, and via Microsoft Teams Michael Miller, Marc Welch and Peggy Welch
Meeting called to order at 7:00 pm.
Motion made by Jake Thompson and seconded by Tom Otterman to approve minutes from meeting of June 22, 2026. Passed unanimously.
HIGHWAY
Road Report – Richie Sampson updated the Board on roadwork and equipment.
Grader – The Board gave approval for Richie Sampson to look at and get cost figures for a used grader located near Concord, NH.
Backhoe – Will be discussed at the next meeting.
Currier Hill Road – Brad Calhoun reported this road needs attention. Motion made by Tom Otterman and seconded by Jake Thompson for Brad Calhoun to contact the ATV Club regarding contributing towards the road repairs.
New Garage – Brad Calhoun updated the Board on this project. The town auditors are working on confirmation/correction of garage expense reports.
Richie Sampson discussed the need for a storage building/pole barn.
OSHA conducted an inspection of the new garage. The inspector found a few items that needed attention including a guard on the grinder. Richie Sampson has completed all items and ordered a guard for the grinder. No fines were issued.
Roadside Mowing and Brush Cutting – Two bids were received.
Rainbow Ridge Farm - $75.00 per hour
Limlaw Chipping & Land Clearing - $95.00 per hour
Motion made by Jake Thompson and seconded by Tom Otterman to provisionally accept the bid of $75 per hour from Rainbow Ridge Farm pending confirmation in writing. Passed unanimously.
Paving Grant – Motion made by Tom Otterman and seconded by Jake Thompson for Jim Bulger, Chair, to sign. Passed unanimously.
Grants-In-Aid – Will be discussed at the next meeting.
GENERAL
Open Positions – NEKWMD Alternate. If anyone is interested, please contact the Town Office or a member of the Select Board.
West Topsham Community Hall – Megan Clark updated the Board on this project. Motion made by Tom Otterman and seconded by Jake Thompson to authorize Megan Clark to have the electricity re connected. Passed unanimously.
Megan discussed the expense/income sheets and putting money in the reserve fund.
TRORC Draft Proposal on Land Use – Jim Bulger will attend an informational meeting this week and a public hearing later this month regarding this issue.
Fire Warden – Currently George Appleton is the Fire Warden and Richie Sampson is the Key Man. The State now requires the Town Fire Chief to be the Fire Warden with a Deputy. Richie will now be the Fire Warden and George will be the Deputy.
Election Grant – Motion made by Brad Calhoun and seconded by Jake Thompson to approve Karen Walker’s request to apply for an Election Grant. Passed unanimously. There is no match and the amount will be between $6,000 and $13,000.
Ambulance Contract – Motion made by Jake Thompson and seconded by Brad Calhoun for Jim Bulger, Chair, to sign the contract with Barre Town. Passed unanimously. The contract is effective July 1, 2026 with a fee of $65.00 per capita, the same as last year.
Town Picnic – The town picnic will be on Sunday August 16 at the Grange Hall in West Topsham. Karen Walker will be the Chair of the event with help from the Grange. Brad Calhoun suggest holding the picnic at the new garage site in future years.
Use of Town Hall – Motion made by Tom Otterman and seconded by Jake Thompson to approve Dylan Magwire’s request for use of the Town hall on July 18, 2026 for the Republican Caucus. Passed unanimously.
Town Finances – No discussion.
Dog Issue – A complaint was received regarding dogs going onto a neighbor’s property. Jim Bulger will handle.
F INANCIAL
The Board reviewed and signed Order #2612 in the amounts of $31,947.35 for accounts payable and $14,021.83 for payroll.
Estimated 2027 Payments – The Board reviewed.
Hold Harmless (Current Use) $94,311
Pilot Payment $582
Notary Fee - Motion made by Brad Calhoun and seconded by Jake Thompson to pay the fee for Assistant Town Clerk, Pam Langlitz, to become a Notary Public. Passed unanimously.
Tax Rate – Motion made by Brad Calhoun and seconded by Jake Thompson to set the Municipal Tax Rate at $0.9097. Passed unanimously. The Homestead Educational Tax rate is $1.4995. The Non Homestead Educational Tax Rate is $1.8565.
OTHER
The Town Office will be closed on Friday, July 17. Karen will be out of the office from July 15 through July 22.
Motion made by Jake Thompson and seconded by Brad Calhoun to adjourn. Passed unanimously.
Meeting adjourned at 8:36 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
Topsham Select Board
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, June 22, 2026
Present: Bradford Calhoun, Tom Otterman, Carl Hildebrandt and Jake Thompson, (Select Board), Karen Walker (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via phone Janice Emerson (Administrative Assistant)
Absent: James Bulger
Visitors: Jim Clark, Nancy Clark, Donna Otterman, David Vance, Rebekah Osborn, Becky Christian, Bill Johnson, Carol Appleton, Aiden Otterman and via Microsoft Teams Chelsea Magwire, Marc Welch and Peggy Welch
Jake Thompson acted as Chair due to Jim
Bulger's recent surgery.
Meeting called to order at 7:01 pm.
Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve minutes from meeting of June 8, 2026. Passed unanimously.
HIGHWAY
Road Report – Richie Sampson updated the Board on roadwork and equipment. Grader – Richie Sampson will get prices.
Backhoe – Price for a new backhoe is $171,900. With a trade-in value of $32,500 the cost will be $139,4 00.
Purchase of a grader and a backhoe will be discussed more at a future meeting when more information is available regarding cost.
Excavator Work – Two bids were received.
Fulford Excavating - $195 per hour
Sidney Smith Trucking - $150 per hour
Motion made by Tom Otterman and seconded by Carl Hildebrandt to accept the bid from Sidney Smith Trucking. Passed unanimously.
New Garage – Brad Calhoun updated the Board on this project. Garage expenses were discussed. The town auditors will work with Brad Calhoun to confirm/correct the itemization and total amount available ($1,068,700.83), the itemization and total amount spent in 2024, 2025 and 2026 ($928,463.00) and the balance remaining ($140,237.83).
Overweight Permits – Motion made by Carl Hildebrandt and seconded by Tom Otterman to approve and for Jake Thompson, Acting Chair, to sign permits for Theodore Salomaa, Jr. and Manchester Brook Materials. Passed unanimously.
Roadside Mowing and Brush Cutting – Brad Calhoun and Richie Sampson will get prices from two or three firms.
GENERAL1
Open Positions – NEKWMD Alternate. If anyone is interested, please contact the Town Office or a member of the Select Board.
West Topsham Community Hall – Tom Otterman updated the Board on this project. NEKWMD Rate Increase – The surcharge increase of $2.00 per ton does not affect us.
Town Finances – Tom Otterman will ask Chelsea Magwire if she is available to work with Karen Walker regarding use of the NEMRC for town finances.
Communication Properties – Motion made by Tom Otterman and seconded by Carl Hildebrandt to sign the stipulation regarding an appeal to the BCA. Passed unanimously. This negates the need for a BCA meting regarding the tax value.
CORRESPONDENCE
Correspondence was received regarding use of drones in Topsham. Topsham has no regulations regarding drones.
F INANCIAL
The Board reviewed and signed Order #2611 in the amounts of $33,655.49 for accounts payable and $9,418.18 for payroll.
Motion made by Carl Hildebrandt and seconded by Tom Otterman to adjourn. Passed unanimously.
Meeting adjourned at 8:04 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
PLANNING COMMISSION MEETING
Topsham Planning Commission
Draft Minutes for Zoom Meeting on
Monday, June 15, 2026 @ 6:00 PM
Present: James Clark, Committee Chair, Donna Otterman, Brad McAvoy and Nick Milburn, Judy Welch, Members
Meeting was called to order at 6:03 PM.
Motion was made by Nick Milburn and seconded by Brad MacAvoy to approve the minutes for the meeting on March 2, 2026. All approved.
Brad McAvoy was assigned as Secretary for the August and October meetings.
The next meeting will be on August 3, 2026
The following goals were discussed:
The proposed Town Energy Plan that Nick Milburn reviewed and condensed.
The energy plan is written to focus on affordability in the context of increases in taxes and fluctuating fuel costs. Among other topics, it addresses regional/state solar and wind objectives. The plan is designed to encourage and discourage action and align municipal policies with state energy goals but does not impose anything mandatory for residents or local businesses.
Capital Budget: Can we fund energy enhancements? Should we do data collections? Can we provide adequate charging stations? Our goal is to have input for decisions where appropriate for Topsham.
We also went over the questionnaire that was sent to residents for feedback.
We discussed requiring a building permit for residential development to assist the listers, also the possibility of a small charge if approved by the Select board.
Donna Otterman will look at other towns’ versions of building permits such as Fairlee’s and will prepare an example for our next meeting in August.
Meeting adjourned 7:37 PM.
Submitted by,
Judy Welch
SELECT BOARD MEETING
AGENDA
TOPSHAM SELECT BOARD
MEETING
Monday, June 8, 2026
1. Approve Minutes – May 11
2. Visitors
TextMyGov Reps
3. Highway
Road Report
New Garage
Paving
Ben Dexter Road Culvert – Logan Perron Email
Overweight Permit - Structural Wood Corp
4. General
Open Positions - NEKWMD Alternate Rep
West Topsham Community Hall
NEKWMD Rate Increase
5. Correspondence
Samantha Nickerson Email
6. Financial
Review and Sign Order #2610
Review and Sign Order #2611
Undercover Tents Invoice (Town Picnic) - $1,245.64
7. Other
PLANNING COMMISSION MEETING
THIS DATE IS PROVISIONAL, AND SUBJECT TO CHANGE.
Agenda:
Review Select Board feedback re: Energy Plan Draft
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, May 11, 2026
Present: Bradford Calhoun, Tom Otterman, Carl Hildebrandt and Jake Thompson, (Select Board), Karen Walker (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: James Bulger
Visitors: Cindy Flannigan, Jim Clark, Nancy Clark, Donna Otterman, James Salinas, Morgan Salinas, Becky Christian, Bill Johnson and via Microsoft Teams Pat Plaisted
Jake Thompson acted as Char in Jim Bulger’s absence.
Meeting called to order at 7:01 pm.
Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve minutes from meeting of April 27, 2026. Passed unanimously.
VISITORS
Executive Session – Motion made by Tom Otterman and seconded by Carl Hildebrandt to go into executive session to discuss a legal issue. Passed unanimously. Cindy Flannigan, Delinquent Tax Collector, was invited to join the session. Meeting adjourned to executive session from 7:04pm to 7:24pm. No action taken. A Board of Abatement meeting will be scheduled.
HIGHWAY
Road Report – Richie Sampson updated the Board on roadwork and equipment. Grader – Still looking into buying a used grader.
New Garage – Brad Calhoun updated the Board on this project.
Paving – We received a paving grant. The Board discussed which sections of highway to pave. Hazard Identification Survey Results – The Board reviewed. No major issues were identified.
Overweight Permits – Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve and for Jake Thompson, Acting Chair, to sign a permit for McElwain Contracting. Passed unanimously.
GENERAL
Open Positions – NEKWMD Alternate. If anyone is interested, please contact the Town Office or a member of the Select Board.
West Topsham Community Hall – Tom Otterman updated the Board on this project. Ricker’s Excavation will do the septic system work, which includes the leach field for the Community Hall, on the neighboring property, up to the property line of the Community Hall. They will not do septic
system work on the Community Hall property due to lead in the soil as they do not have a lead certification.
West Topsham Community Hall – On June 6, from 10am-3pm, the Hall will begin to be cleared out. There will be unwanted items available for free outside.
Planning Commission Request – The Board gave the Planning Commission written comments on the Energy Section of the Town Plan.
Casella – Representatives met with Tom Otterman to look at the town-owned property on route 302 and the new garage area as possible sites for the solid waste transfer station/trash compactors. More research and discussion is needed before making any decisions.
Dump Permits – The new dump permit cards are ready and may be picked up at the Town Office during regular business hours or on Saturday, May 23, from 7:30am to 12:30pm.
F INANCIAL
The Board reviewed and signed Order #2609 in the amounts of $44,103.89 for accounts payable and $8,131.78 for payroll.
OTHER
May 25 Select Board Meeting – Motion made by Carl Hildebrandt and seconded by Tom Otterman to cancel the May 25 meeting due to the Holiday. Passed unanimously.
Motion made by Tom Otterman and seconded by Carl Hildebrandt to adjourn. Passed unanimously.
Meeting adjourned at 8:01 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
SELECT BOARD MEETING
DRAFT MINUTES OF TOPSHAM SELECT BOARD MEETING
Monday, April 27, 2026 @ 7:00 pm
Present: James Bulger, Brad Calhoun, Tom Otterman, Jake Thompson, Carl Hildebrandt (Select Board), Karen Walker (Clerk/Treasurer) & Janice Emerson (Administrative Assistant) via telephone.
Absent: Richard Sampson (Road Foreman)
Visitors: Senator John Benson, Michael McPhetres, Cindy Flannigan, Jim Clark, Nancy Clark, Megan Clark, Donna Otterman, Nick Milburn, Aiden Otterman & Pat Plaisted & Michael (via Teams)
The meeting was called to order at 7:01 PM.
Motion was made by Jake Thompson and seconded by Brad Calhoun to approve minutes from meeting of April 13, 2026. Passed unanimously.
Visitors
Appointed Senator John Benson spoke about his background and what was presently happening in Legislature. He will be running as a candidate for our district in the General Election.
Cindy Flannigan will continue to plan the Annual Memorial Day ceremonies. This year the ceremony will be held at the new cemetery on Welch Road on Saturday, May 30th at 5:30 pm.
Cindy Flannigan reported that two Veteran Memorial markers are done. One of the markers and a new flagpole need to be installed in East Topsham cemetery. She asked if some funds for that cemetery could be used to install them. Motion was made by Jake Thompson and seconded by Brad Calhoun for approval to do so. Passed unanimously.
Cindy Flannigan reported that the East Topsham cemetery gate needs to be repaired again or replaced. Following a discussion, motion was made by Tom Otterman and seconded by Jake Thompson to purchase a new gate. Passed unanimously.
Cindy Flannigan also reported that the East Topsham cemetery fence needs cleaning and several flagpoles need to be replaced in some of the cemeteries.
Tax Sale: Cindy Flannigan, Delinquent Tax collector requested a Tax Sale be held in August 2026. Following a discussion, motion was made by Jake Thompson and seconded by Carl Hildebrandt to have a Delinquent Tax Sale in August for all delinquent property taxes except for the 2025 taxpayers who have a payment plan in place. Passed unanimously.
Highway
Road Report: Brad Calhoun reported on roads and equipment. Road crew is continuing to work on improving the roads. They are grading and doing ditching to open the culverts after the rainstorm.
We are continuing to investigate possibilities of purchasing a used grader to replace the present one. Brad suggested starting the process to obtain bids from Blaktop and Pike in anticipation of receiving a paving grant.
Camp Precast Concrete would like to deliver the Honey Corner bridge culvert that is now going to be used on the upcoming Ben Dexter bridge project. State approval for this project is less complicated because the stream is classified as intermittent.
New Garage: Brad reported that the fuel tank should be installed soon.
Town Roads and Bridges Standards Update: Motion was made by Jake Thompson and seconded by Tom Otterman to approve the amended standards and sign the document. Passed unanimously.
Overweight permits: Motion was made by Jake Thompson and seconded by Carl Hildebrandt to approved permits for Sargent Artesian Wells and Structures RBR, Inc. Pass unanimously.
General
Open Position: NEKWMD Alternate Representative. Anyone who may be interested, please call the Town Office at
802-439-5505 for more information.
West Topsham Community Hall:
Tom Otterman reported the new septic systems for the hall and for the neighbors will be installed in the next couple of weeks. Megan asked if Karen could find out if volunteers are covered under our insurance who may help with preparing the community hall for the upcoming renovations. Donna Otterman, Budget Committee Chair reported that proposed budget items for heat and electric were mistakenly excluded from the 2026 Budget.
Transfer Station:
Brad Calhoun ordered the sign to post that states who is allowed to bring trash to the station. Tom Otterman is meeting with a Casella sales representative on Thursday, April 30th at 10 am to discuss options for a new transfer station location/trash disposal system.
Karen received a quote from Copies and More for the printing of new transfer station cards for town residents and taxpayers. Each 3x5 card is 45 cents. The total estimate cost for 837 cards will be $377.00. Motion was made by Jake Thompson and seconded by Carl Hildebrandt to approve the purchase of the new cards. Passed unanimously.
Planning Commission:
The Energy section of the Town Plan was discussed. After reviewing it, the Select Board has some feedback and questions about it before it is approved. They were invited to attend the next Planning Commission meeting. The May 4th meeting was postponed due to the Annual School Meeting and will be rescheduled.
EC Fiber Delegate Form:
Motion was made by Jake Thompson and seconded by Carl Hildebrandt to approve the resolution to appoint Rob Rinaldi and Trever Lowell as our Town delegates for the Governing Board of E.C.V Telecommunications. Approved unanimously.
Use of Town Hall:
Motion was made by Jake Thompson and seconded by Tom Otterman to approve the requests to use the town hall for Tim Peterson on May 30th and for Pat Plaisted on June 13th. Passed unanimously.
Correspondence
Jim Bulger plans on attending a meeting on Thursday, April 30 from 6-8 pm in South Royalton with VLCT and TR to discuss the needs of the town.
Financial
The Board reviewed and signed Order #2608 in the amounts of $24827.84 for Accounts Payable and $9,799.83 for payroll.
Other – NONE
Executive Sesson: Motion was made by Jake Thompson and seconded by Carl Hildebrandt to go into Executive Session to discuss a legal issue and a personnel issue. Passed unanimously. Meeting adjourned to Executive Session from 8:36 pm to 8:52 pm. Motion was made by Tom Otterman and seconded by Jake Thompson to authorize the Chair to consult with Counsel and sign the response when finalized. Passed unanimously. Motion was made by Jake Thompson and seconded by Tom Otterman to retain both Roger and David Vance as transfer station monitors for the time being. Pass unanimously.
Motion was made by Jake Thompson and seconded by Tom Otterman to adjourn meeting. Passed unanimously.
Meeting adjourned at 8:55 pm.
Respectfully submitted,
Donna Otterman
SELECT BOARD MEETING
DRAFT MINUTES OF TOPSHAM SELECT BOARD MEETING
Monday, April 13, 2026 @ 7:00 pm
Present: James Bulger, Brad Calhoun, Tom Otterman, Jake Thompson (Select Board), Karen Walker (Clerk/Treasurer) Richard Sampson (Road Foreman) & Janice Emerson (Administrative Assistant) via Teams/telephone.
Absent: Carl Hildebrandt (Select Board)
Visitors: Jim Clark, Nancy Clark, Donna Otterman, David Vance, Rebecca Osborne, Nick Milburn, Bill Johnson, Becky Christianson, Susan Kulp, Joanne O’Meara & Pat Plaisted, Megan Clark & Michael (via Teams)
The meeting was called to order at 7:00 PM.
Motion was made by Jake Thompson and seconded by Tom Otterman to approve minutes from meeting of March 23, 2026. Passed unanimously.
Highway
Road Report: Richie Sampson reported on roads and equipment. They are working on filling in potholes and grading roads. The red Kenworth truck is not in operation and needs to go for repairs. We are still looking into possibilities of purchasing a used grader to replace the present one. Brad also reported that the town may be awarded a paving grant.
New Garage: Brad reported that everything is going well. A few projects still need to be done. The fuel tank needs to be installed and the roof for the salt shed needs to be put on. Both projects will be completed when the weather is better. Nancy Clark suggested it would be nice if the sign on the old garage was relocated to the new garage. Also, if the sign is moved and needs to be repaired/restored, she said the Friends of Topsham would like to help do that.
Annual Financial Plan approval: Motion was made by Brad Calhoun and seconded by Tom Otterman to sign the plan. Passed unanimously.
TRORC: Motion was made by Tom Otterman and seconded by Jake Thompson to sign the Better Roads Planning services for 2025. Passed unanimously.
Overweight Permits: Motion was made by Jake Thompson and seconded by Tom Otterman to approve permits for
Austin Construction, Chief Logging and Chipping, Chief Crushing and Excavating, Pike Industries, Consolidated Communications, QXO Inc, Camp Precast Concrete, Wind River Environmental, Thomson Fuels and Limlaw Chipping and Land Clearing. Passed unanimously.
General
Open Position: NEKWMD Alternate Representative. Anyone who may be interested, please call the Town Office at
802-439-5505 for more information.
West Topsham Community Hall: Tom Otterman presented two of the four bids that were solicited for the renovation of the main floor. E.F Wall and Lajeunesse Construction declined to bid.
H.P. Cummings:
Pre-construction fee-$14,000
General Conditions-$188,740
Construction Management fee-6.5% of the GMP
Change Order Fee-6.5% of the cost of the work. No fee credit for deductions.
Estes & Gallup, LLC
Pre-construction Phase Services-$2,500
Construction Phase Services (percentage)-7%
Construction Changes in the Work-7%
Motion was made by Jake Thompson and seconded by Brad Calhoun to accept the bid from Estes & Gallup, LLC.
Tom Otterman abstained. Passed unanimously.
Motion was made by Jake Thompson and seconded by Tom Otterman to approve the Liquor and Tobacco license for the Waits River Country Store. Passed unanimously.
Transfer Station: David Vance reported that a couple of residents have been bringing their trash after hours. It is being left beside or thrown into recycling bins. Letters will be sent to the residents involved letting them know it’s not allowed. Trash/recycling/metal can only be brought to transfer station on Saturday mornings. There was a discussion about solving the issue about people who are not residents or property owners of the Town of Topsham using our trash services. Brad Calhoun will have an official sign that states who can use it. Nancy Clark asked when the new dump passes are going to be available for distribution to help with the issue, also. Karen said she is still working with Glenda from Copies and More about getting them printed. Karen reported that the latest invoice she received from Casella had increased $500 from the previous invoice due to a new Energy and Environmental fee. She will contact them to ask whether this is a temporary or permanent monthly fee.
Jim Clark (Planning Commission Chair) noted that the approval of the Energy section of the Town Plan was supposed to be on the agenda. He asked if it could still be done. Some members stated they still needed to review it and decided not to approve it at this meeting. It will be on the agenda for the next meeting.
Correspondence
None
Financial
The Board reviewed and signed Order #2607 in the amounts of $15,355.21 for Accounts Payable and $8,632.29 for payroll.
Other
Karen asked for approval for the lease of a new Canon copier. It is a 60-month lease at $78.00 per month. Service is billed monthly (60 months) by the cost per copy (estimated 1,500 copies) for $11.55 per month. It includes everything except paper and staples. All toner, waste toner container, time, travel and parts are included. The present 2014 copier is owned by the Town and the maintenance agreement will be cancelled. It will be moved to the new town garage if Richie decides to use it. Motion was made by Tom Otterman and seconded by Jake Thompson to approve the lease of a new copier. Passed unanimously.
Executive Sesson: Motion was made by Jake Thompson and seconded by Tom Otterman to go into Executive Session to discuss a legal issue. Passed unanimously. Meeting adjourned to Executive Session from 8:09 pm to 8:22 pm. The Select Board decided to have Karen Walker call VLCT and ask about obtaining legal counsel through VLCT insurance.
Motion was made by Tom Otterman and seconded by Brad Calhoun to adjourn meeting. Passed unanimously.
Meeting adjourned at 8:24 pm.
Respectfully submitted,
Donna Otterman
WRVS BOARD MEETING
ORANGE EAST SUPERVISORY UNION
Waits River Valley School District
Unified #36
Regular Board Meeting
Date: April 9, 2026
Time: 6:00PM
Location: Waits River Valley School
6 Waits River Valley Rd, East Corinth VT 05040
_____________________________________________________________________________________
Members present: Stacy Emerson, Michael Tkac, Tania Aebi, Jason Rogers and Desiree Thurston School Representation: Carlotta Simonds-Perantoni (Principal), Heather Lawler (Superintendent), District Treasurer:
Visitors:
DRAFT MINUTES
Agenda
I. Welcome
Meeting called to order at 6:03pm by Stacy Emerson.
II. Board Business
A. Agenda Review/Approval
Add Executive session for personnel
The board requested materials added to the folder prior to each meeting- 3 business days prior to the scheduled meeting (Policy A20)
B. Approve Minutes: 03/12/26
Jason Rogers made a motion to approve the minutes of 03/12/2026 as written ; Desiree Thurston seconded the motion. All voted in favor, the motion carried. Stacy Emerson abstained.
C. Correspondence:
Community member conversation-, a request for a written statement/procedure with school steps for members of the community who may be on a State Registry for offenses with minors. Carlotta Perantoni will research options for a procedure.
D. Contracts
None
E. Board Orders
(Voucher 1105 ) Jason Rogers made a motion to approve the board orders in the amount of $343,417.00 (Oxbow $214,681.29, Blue Mountain Union, $65,805.63). Michael Tkac seconded the motion. All voted in favor, the motion carried.
III. Public Comment
None
IV. Reports
A. Treasurer’s Report
Absent
B. Principal’s Report
Verbal report given by Carlotta Perantoni including updates on the After School Program, Summer Program, Kindergarten and PreK registration, VTCAP testing, Parent Teacher Conferences, Parent Involvement Meeting with 26-27 Behavioral Matrix, etc
C. Facilities Report
Verbal report given by Carlotta Perantoni including updates on the light project with completion anticipated during April Break, as well as the new Security Doors being installed during that same time period.
D. OESU Updates
Committee updates, Negotiations are going well, Superintendent Evaluation committee has been meeting, Financial has not met, Heather Lawler reported June 12th as the last day for scholars, June 15th as the last day for staff.
E. Superintendent’s Report
■ Central Office Report
Heather Lawler did a verbal review of the written report, Stacy requested enrollment numbers to attach to each school's cost per student, for the annual meeting.
■ Financial Review
Review of the FY26 Budget, which continues to show a fund balance- with currently all known expenditures having been encumbered.
I. Act 73 (H.454) Updates
Heather Lawler updated on the current aspects of Act 220- spending penalties and ACT 73- highlighting the continual changes
II. Food Service Report
Heather Lawler updated the board on the upcoming administrator field review, 4/14 at WRVS (Lunch for PreK-8). The RFP is still in progress. Heather is working on organizing the summer meal options for the District.
V. Transportation
One Bid was received for the RFP for Transportation. Discussion/agreement to extend the current contract for a year at the CPI (Consumer Price Index), and go out to bid again during the coming year (Fall 2026).
VI. Informational Meeting Specifics
We will add dinner at 5:30, meeting at 6:00, in hopes of having more attend the informational meeting. April 30th VII. ACTION ITEM- Policies
1st Read of Policies-
■ Required- B3 Alcohol and Drug-Free Workplace
■ Required- B5 Employee Unlawful Harassment
■ Required- C3 Transportation
■ Required- C14 Section 504 and ADA Grievance Protocol for Students and Staff ■
Recommended- A20 Board Meetings, Agenda Preparation & Distribution
WRVSD
■ Recommended- A21 Public Participation at Board Meetings
■ Recommended- B20 Personnel Recruitment, Selection, Appointment, and
Background Checks
■ Recommended- B21 Professional Development
■ Recommended- B22 Public Complaints About Personnel
■ Recommended- C23 Student Clubs & Activities
■ Recommended- C24 Student Athletic Programs
■ Recommended- D20 Curriculum Development and Coordination
Add the above Policies to next meeting agenda, for 2nd Read and approval
VIII. Public Comment
None
IX.Executive session
Motion was made by Desiree Thurston, seconded by Jason Rogers to move into Executive Session at 7:46PM pursuant to 1 VSA 313 (a)(7) to discuss a personnel matter, after making a specific finding that premature general knowledge would clearly place the public body or a person involved at a substantial disadvantage. Motion voted on and approved. There were no guests invited into the executive session. The board exited executive session at 8:12pm, no action taken.
X. Wrap-Up/Next Meeting Agenda
● The Annual Meeting (May 4th) will serve as the May Board Meeting
● NOTE: June Board Meeting- June 4 th (different date due to graduation)- include 2nd reading policy aspect for above listed 1st readings.
XI. Adjournment
Jason Rogers made a motion to adjourn at 8:13pm, Mike Tkac seconded the motion. There was no further discussion, all voted in favor and the meeting adjourned..
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, March 23, 2026
Present: James Bulger, Bradford Calhoun, Tom Otterman, Carl Hildebrandt and Jake Thompson, (Select Board), Karen Walker (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via phone Janice Emerson (Administrative Assistant)
Visitors: Jim Clark, Nick Milburn, Donna Otterman, James Salinas, John Hood and via Microsoft Teams Pat Plaisted and Marc Welch
Meeting called to order at 7:03 pm.
Motion made by Jake Thompson and seconded by Carl Hildebrandt to approve minutes from meeting of March 9, 2026. Passed unanimously.
VISITORS
Planning Commission – Jim Clark reported the Energy Section of the Town Plan will be ready for Select Board approval at the next meeting.
HIGHWAY
Road Report – Richie Sampson updated the Board on roadwork and equipment. Grader - The need for a grader was discussed. Brad advised they will be looking at a used grader. New Garage – Brad Calhoun updated the Board on the building construction progress.
Certificate of Compliance for Town Road and Bridge Standards – Motion made by Brad Calhoun and seconded by Jake Thompson to sign. Passed unanimously.
Grants-In-Aid Letter of Intent – Motion made by Jake Thompson and seconded by Tom Otterman for Jim Bulger, Chair, to sign the letter of intent to participate in the program. Passed unanimously.
Overweight Permits – Motion made by Jake Thompson and seconded by Carl Hildebrandt to approve and for Jim Bulger, Chair, to sign permits for Ricker’s Excavation, Amerigas, Feed Commodities International, Irving Energy, Superior Plus, S D Ireland, Cadwell Logging & Firewood, N A Manosh, Dead River, Kris Bullock, Sidney Smith Trucking, Barrett Trucking, Martin’s Quarry and Fornwall Excavation. Passed unanimously.
GENERAL
Appointment of Town Officers – Motion made by Jake Thompson and seconded by Carl Hildebrandt to appoint the individuals as shown on the attached sheet. Passed unanimously.
Open Positions – NEKWMD Alternate
If anyone is interested, please contact the Town Office or a member of the Select Board.
West Topsham Community Hall – Tom Otterman updated the Board on this project. He has received a few bids, which he will present to the Board at a future meeting. The president of the Preservation Trust of Vermont has also written a letter of support for this project to help secure further funding.
Act 181 – The Select Board discussed concerns with the Tier 2 and Tier 3 rules and how they will affect small towns such as ours. They have prepared a letter voicing these concerns. Jim Bulger, Jim Clark, and Tom and Donna Otterman will be attending a rally tomorrow at the State House regarding this.
Use of Town Hall – Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve use of Town by Bernice Dow for a funeral reception on April 11. Passed unanimously.
Use of Town Hall – Motion made by Tom Otterman and seconded by Jake Thompson to approve use of the Town Hall for a rummage sale from April 27 through May 13. Passed unanimously.
Liquor and Tobacco License – Motion made by Carl Hildebrandt and seconded by Jake Thompson to approve license for Gramp’s Country Store. Passed unanimously.
CORRESPONDENCE
Historical Society – The Board reviewed the thank you note and approved the request to sell coffee and donuts at Town Meeting again next year.
F INANCIAL
The Board reviewed and signed Order #2606 in the amounts of $182,488.670 for accounts payable and $8,206.97 for payroll.
Welch Road Cemetery CD – Motion made by Jake Thompson and seconded by Carl Hildebrandt to renew for one year. Passed unanimously.
Lister Hourly Rate of Pay – Motion made by
Jake Thompson and seconded by Carl Hildebrandt to increase the rate of pay to $21.00 per hour for John Hood and to $19.00 per hour for Pam Langlitz and Amelia Evans. Passed unanimously.
OTHER
Land Use Property Tax Adjustment – John Hood discussed a property where a tax adjustment was made by the State and there is an additional tax owed. He asked if the Select Board would waive it. Motion made by Jake Thompson and seconded by Brad Calhoun to waive the additional tax. Passed by a vote of three. Tom Otterman and Jim Bulger voted no.
After the vote more discussion followed regarding the amount of the tax adjustment. Motion made by Tom Otterman and seconded by Jake Thompson to rescind the motion made above regarding waiving the land use property tax adjustment and to follow the Board of Abatement procedures. Passed unanimously.
Motion made by Tom Otterman and seconded
by Jake Thompson to schedule a Board of Abatement meeting to consider the State tax adjustment on both the Sweet and Batten properties. Passed unanimously.
Executive Session – Motion made by Tom Otterman and seconded by Carl Hildebrandt to go into executive session to discuss a legal issue.Passed unanimously. Meeting adjourned to executive session from 8:40 pm to 8:42 pm. No action taken.
Motion made by Jake Thompson and seconded by Jim Bulger to adjourn. Passed unanimously.
Meeting adjourned at 8:44 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
Town Officers - 2026
Appointed at Select Board Meeting
On March 23 2026
Board of Directors/VNHVTNH Nancy Frost, Topsham 2027
Animal Control Officer Dyani Hazlett, West Topsham 2027 Tree Warden Wyatt Hayward, West Topsham 2027
Energy Coordinator Nick Milburn, Topsham 2027
Fire Warden - Key Man Richard Sampson, Topsham 2027 Planning Commission Nick Milburn Topsham 2029 Flood Zoning Administrator Thomas Otterman, West Topsham 2027
VT Emergency Manager Bradford Calhoun, Topsham 2027 for Topsham
Green-Up Chairperson David Elias, West Topsham 2027
Constable David Mott, Topsham 2027
911 Committee Yvette Tomlinson, West Topsham 2027 Nancy Frost, Topsham 2027
Select Board & Town Clerk 2027
NEKWMD Representative Jake Thompson, Topsham 2027 Alternate Vacant 2027
SELECT BOARD MEETING
AGENDA
TOPSHAM SELECT BOARD MEETING
Monday, March 9, 2026
1. Approve Minutes – February 23
2. Elect Chair
Set time for meetings – second and fourth Monday of month starting at 7:00 pm
3. Visitors
Planning Commissio9n – Topsham Energy Plan
4. Highway
Road Report
Road Liaison
New Garage
Overweight Permit
R. K. Miles
Northwoods Excavating
5. General
Appointment of Town Officers
Select Board Administrative Assistant
Open Positions
NEKWMD Rep
West Topsham Community Hall
6. Correspondence
7. Financial
Review and sign Order #2605
Training Workshops – Motion to pay the cost for all Town Officials who wish to attend workshops/conferences related to their work as an Official of the Town
Motion to authorize the Town Treasurer to make payroll and payroll related payments, make payment to receive discounts, refund tax over payment, issue checks for tax sale redemption, pay motor vehicle registration fees to the State, reimbursement for health
insurance and make payments for postage to the East Corinth Postmaster, as needed throughout the year.
Motion to authorize the Town Treasurer to redeem and renew CDs as necessary in the best interests of the town throughout the year and provide notice to the Select Board prior to action.
8. Other
Update Projects and Goals for 2026
Update Time Line For Bid
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, February 23, 2026
Present: James Bulger, Jake Thompson, Bradford Calhoun, Thomas Otterman and Carl Hildebrandt (Select Board), Karen Walker (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Visitors: Jim Clark, Nancy Clark, Donna Otterman, James Salinas, Aiden Otterman and via Microsoft Teams Sue Altland
Meeting called to order at 7:05 pm.
Motion made by Tom Otterman and seconded by Jake Thompson to approve minutes from meeting of February 9, 2026. Passed unanimously.
VISITORS
Sue Altland - Sue discussed the information regarding the Town Transfer Station on the inside cover of the Town Report. She requested that it be made clear at Town Meeting that the Transfer Station is for Topsham residents and tax payers only.
Aiden Otterman – Aiden an announced he is running for House, and encouraged going to his website to find out more about him and his platform.
HIGHWAY
Road Report – Richie Sampson updated the Board on roadwork and equipment. New Garage – Brad Calhoun updated the Board on this project.
Overweight Permit – Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve and for Jim Bulger, Chair, to sign a permit for VELCO. Passed unanimously.
Driveway Permit – Alex Jeremiah on Powder Spring Road. Richie Sampson will handle.
GENERAL
Open Positions – NEKWMD Alternate
If anyone is interested, please contact the Town Office or a member of the Select Board.
West Topsham Community Hall – Tom Otterman updated the Board on this project.
Land Use Property Tax Adjustment – Motion made by Tom Otterman and seconded by Jake Thompson to rescind the motion made last meeting regarding waiving the land use property tax of $26.96 and to follow the Board of Abatement procedures. Passed unanimously.
FINANCIAL
The Board reviewed and signed Order #2604 in the amounts of $113,268.20 for accounts payable and $9,640.63 for payroll.
East Topsham Cemetery Miller CD – Motion made by Jake Thompson and seconded by Tom Otterman to renew the CD with Wells River Savings Bank for one year. Passed unanimously.
OTHER
Lights – Karen Walker will order replacementt bulbs for the lights in the Town Hall.
Motion made by Jake Thompson and seconded by Carl Hildebrandt to adjourn. Passed unanimously.
Meeting adjourned at 7:25 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
OESU BOARD SUPERINTENDANT EVALUATION COMMITTEE
ORANGE EAST SUPERVISORY UNION
OESU Board
Superintendent Evaluation Committee
February 12, 2026
Time: 6:00PM
Location: Zoom
Join Zoom Meeting: https://us06web.zoom.us/j/86333508387?pwd=ICB9iZzLf1uDGsulkiAtOqV9FAYR4S.1
Meeting ID: 863 3350 8387 | Passcode: 799418
AGENDA
● Welcome
● Introductions
● Review of process and timeline
● Anticipated executive session- personnel
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, February 9, 2026
Present: James Bulger, Jake Thompson, Bradford Calhoun and Thomas Otterman (Select Board), Karen Walker (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: Carl Hildebrandt
Visitors: Megan Clark, John Hood, Donna Otterman, Carol Appleton, James Salinas, Bill Johnson, Becky Christian and via Microsoft Teams Peggy Welch
Meeting called to order at 7:02 pm.
Motion made by Jake Thompson and seconded by Tom Otterman to approve minutes from meeting of January 26, 2026. Passed unanimously.
HIGHWAY
Road Report – Richie Sampson updated the Board on roadwork and equipment. New Garage – Brad Calhoun updated the Board on this project.
Certificate of Highway Mileage – Motion made by Jake Thompson and seconded by Tom Otterman to approve and sign. Passed unanimously.
Honey Corners Road Grant – Motion made by Jake Thompson and seconded by Tom Otterman to sign the request for reimbursement. Passed unanimously.
GENERAL
Open Positions – NEKWMD Alternate
If anyone is interested, please contact the Town Office or a member of the Select Board.
Resignation – Motion made by Jake Thompson and seconded by Tom Otterman to regretfully accept Pat Plaisted’s resignation as Town Auditor. Passed unanimously.
West Topsham Community Hall – Megan Clark and Tom Otterman updated the Board on this project. Motion made by Tom Otterman and seconded by Jake Thompson for Megan Clark to apply for a grant through the Vermont Arts Council. Passed unanimously.
Use of Town Hall – Motion made by Jake Thompson and seconded by Tom Otterman to approve use of the Town by Matt Madan on February 21 for a music performance. Passed unanimously.
Tax Mapping Maintenance Contract - Motion made by Tom Otterman and seconded by Jake Thompson to sign the contract wot CAI Passed unanimously.
Certificate of No Appeals or Suits Pending against the 2025 Grand List – Motion made by Tom Otterman and seconded by Jake Thompson to approve and sign. Passed unanimously.
Land Use Property Tax Adjustment – John Hood discussed a property that had a portion taken out of land use and a tax adjustment was made. The state now says a further adjustment was needed, so there is an additional tax owed of $26.96. He asked if the select board would waive it. Motion made by Brad Calhoun and seconded by Tom Otterman to waive the $26.96. Passed by a vote of 3. Jake Thompson abstained.
FINANCIAL
The Board reviewed and signed Order #2603 in the amounts of $52,946.26 for accounts payable and $9,473.17 for payroll.
OTHER
Warning for March 2026 Town Meeting – Motion made by Jake Thompson and seconded by Tom Otterman to publish the Warning for the March 2026 Annual Town Meeting in the newspaper. Passed unanimously.
Phone System – Karen Walker discussed a new phone system. More information is needed before making a decision.
Motion made by Jake Thompson and seconded by Tom Otterman to adjourn. Passed unanimously.
Meeting adjourned at 8:08 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, January 26, 2026
Present: James Bulger, Jake Thompson, Thomas Otterman and Carl Hildebrandt (Select Board), Karen Walker (Town Clerk/Treasurer) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: Bradford Calhoun and Richard Sampson (Road Foreman)
Visitors: Donna Otterman, Dyani Hazlett, John Hood and via Microsoft Teams Pat Plaisted Meeting called to order at 7:00 pm.
Motion made by Carl Hildebrandt and seconded by Jake Thompson to approve minutes from meeting of January 12, 2026. Passed unanimously.
VISITORS
Dyani Hazlett (Animal Control Officer) - The Board reviewed and gave comments regarding the response letter provided by Dyani concerning an animal control issue. Dyani will make revisions and send the letter.
John Hood (Lister) – John updated the Board on the upcoming town wide reappraisal. It will start in March and taxpayers will be given two weeks advance notice of when the appraisers will visit their property.
HIGHWAY
Road Report – NO REPORT.
New Garage – A concerned resident questioned why the outside lights remained on during the day and the cost involved. The Board will look into it.
GENERAL
Open Positions – NEKWMD Alternate
If anyone is interested, please contact the Town Office or a member of the Select Board.
West Topsham Community Hall – Tom Otterman updated the Board on this project. He has discussed construction management with several firms and will draft an RFP to be reviewed by the Board.
Trespass – One of the highway employees was served with a trespass notice in connection with the plow truck turnaround on Downing Road. Jim Bulger will handle.
LEMP – Motion made by Carl Hildebrandt and seconded by Jake Thompson for Jim Bulger, Chair, to sign the Resolution to Adopt the Local Emergency Management Plan. Passed unanimously.
New Dump Permits – The Board reviewed sample of new permits and gave input. Karen Walker will work with the printer.
FINANCIAL
The Board reviewed and signed Order #2602 in the amounts of $365,143.95 for accounts payable and $8,947.86 for payroll.
Otterman and Allen (Macdonald Family Funds) - The Board reviewed the Annual Account. Motion made by Tom Otterman and seconded by Carl Hildebrandt for Jim Bulger, Chair, to sign the Consent to Allowance of Account for the Town of Topsham and East Topsham Cemetery. Passed unanimously.
Otterman & Allen – The Town and the East Topsham Cemetery each received a distribution of $10,395.00 from the Macdonald Family Funds. Motion made by Jake Thompson and seconded by Carl Hildebrandt to put the Town’s distribution in the Highway Equipment Fund. Passed unanimously.
Hood Funds – Karen Walker has been in contact with Scott Rizzo and the funds will be invested through Edward Jones.
2025 Surplus and Carry Forward – Motion made by Tom Otterman and seconded by Jake Thompson to carry forward $275,765 to reduce expenses. Passed unanimously. Motion made by Tom Otterman and seconded by Jake Thompson to put the surplus of $60,015 in the Equipment Fund. Passed unanimously.
Cemetery Fence Fund - Motion made by Tom Otterman and seconded by Jake Thompson to put cemetery surplus of $1,295 in the Fence Fund. Passed unanimously.
Request for Funds
Topsham/Corinth Little League - $500
The Mentoring Project of the Upper Valley - $500
These will be included in the Warning for the March 2026 Town Meeting.
OTHER
Status of Town Report – This was discussed. James Salinas is working on this project, but was not present to give a progress report.
Town Meeting Warning – The Warning was reviewed and finalized. Motion made by Jake Thompson and seconded by Carl Hildebrandt to approve and sign the Warning for the March 2026 Town Meeting. Passed unanimously.
Executive Session – Motion made by Tom Otterman and seconded by Carl Hildebrandt to go into executive session to discuss personnel. Passed unanimously. Karen Walker was invited to join the session. Meeting adjourned to executive session from 7:56 pm to 8:10 pm.
Motion made by Jake Thompson and seconded by Tom Otterman for Karen Walker to hire an Assistant Town Clerk/Treasurer at $19.00 per hour. Passed unanimously.
Motion made by Jake Thompson and seconded by Carl Hildebrandt to adjourn. Passed unanimously.
Meeting adjourned at 8:12 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, January 12, 2026
Present: James Bulger, Jake Thompson, Thomas Otterman and Carl Hildebrandt (Select Board), Karen Walker (Town Clerk/Treasurer) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: Bradford Calhoun and Richard Sampson (Road Foreman)
Visitors: Jim Clark, Nancy Clark, Megan Clark, Donna Otterman, James Salinas, David Mott, Dyani Hazlett and via Microsoft Teams Pat Plaisted, Hank Buermeyer, Marc Welch and Peggy Welch
Meeting called to order at 7:02 pm.
Motion made by Carl Hildebrandt and seconded by Tom Otterman to approve minutes from meeting of December 22, 2025. Passed by a vote of three. Jake Thompson abstained.
Executive Session – Motion made by Tom Otterman and seconded by Carl Hildebrandt to go into executive session to discuss a legal issue followed by a second executive session to discuss personnel. Passed unanimously. Dyani Hazlett and David Mott were invited to join the session regarding a legal issue and Karen Walker was invited to join the session regarding personnel. Meeting adjourned to executive session from 7:13 pm to 8:00 pm.
Personnel - Motion made by Tom Otterman and seconded by Carl Hildebrandt to hire David Vance as a temporary employee to fill his brother Roger’s position until Roger is able to return to work. Passed unanimously.
Legal Issue – motion made by Tom Otterman and seconded by Jake Thompson for the animal control officer to provide a response letter, to be reviewed by the Select Board, concerning an animal control issue. Passed unanimously.
HIGHWAY
Road Report – NO REPORT.
New Garage – Jim Bulger, Chair, read an update from Brad Calhoun regarding the building construction progress.
Overweight Permits – Motion made by Jake Thompson and seconded by Carl Hildebrandt to approve permits for RL Trucking and P&L Loggers of VT. Passed unanimously.
GENERAL
Open Positions - NEKWMD Alternate
If anyone is interested, please contact the Town Office or a member of the Select Board.
West Topsham Community Hall – Megan Clark and Tom Otterman updated the Board on this project.
Megan requested a 2025 Transaction Report and an end of year balance of funds for the Community Hall.
CORRESPONDENCE
Letter from Samantha Nickerson – The Board reviewed.
FINANCIAL
The Board reviewed and signed Order #2523 in the amounts of $10,003.71 for accounts payable and $9,384.35 for payroll.
The Board reviewed and signed Order #2601 in the amounts of $85,084.45 for accounts payable and $6,110.48 for payroll.
Hood Funds – Motion made by Jake Thompson and seconded by Tom Otterman to put the Hood Funds in a six month CD if we have not heard from Scott Rizzo (Edward Jones) by the next Select Board meeting. Passed unanimously.
Request for Funds
Blake Memorial Library
Orange East Senior Center
These will be included in the Warning for the March 2026 Town Meeting.
Motion made by Carl Hildebrandt and seconded by Tom Otterman to adjourn. Passed unanimously.
Meeting adjourned at 8:30 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant
SELECT BOARD MEETING
MINUTES
TOPSHAM SELECT BOARD MEETING
Monday, December 22, 2025
Present: James Bulger, Thomas Otterman and Carl Hildebrandt (Select Board), Karen Walker (Town Clerk/Treasurer) and via Microsoft Teams Janice Emerson (Administrative Assistant)
Absent: Jake Thompson, Bradford Calhoun and Richard Sampson (Road Foreman)
Visitors: Jim Clark, Nancy Clark, Donna Otterman, James Salinas, Bill Johnson, Becky Christian and John Hood
Meeting called to order at 7:01 pm.
Motion made by Tom Otterman and seconded by Carl Hildebrandt to approve minutes from meeting of December 8, 2025. Passed unanimously.
HIGHWAY
Road Report – No report.
New Garage – No report.
Bond Loan – Motion made by Tom Otterman and seconded by Carl Hildebrandt to set up ACH payments for the both the principal and interest. Passed unanimously.
TRORC - Motion made by Carl Hildebrandt and seconded by Tom Otterman to apply for the Highway Safety Improvement Grant. Passed unanimously. Brad Calhoun will handle.
Topsham Telephone ROW Easement to Garage – Motion made by Tom Otterman and seconded by Carl Hildebrandt for Jim Bulger, Chair, to sign. Passed unanimously.
Driveway Permits Downing Road Samantha Nickerson - A letter will be sent letting Samantha know driveway permits must be requested by the property owner.
GENERAL
Open Positions - NEKWMD Alternate
If anyone is interested, please contact the Town Office or a member of the Select Board.
Resignation - Motion made by Tom Otterman and seconded by Carl Hildebrandt to accept, with regret, Peggy Welch’s resignation as Auditor. Passed unanimously.
Auditor – Motion made by Tom Otterman and seconded by Carl Hildebrandt to appoint James Salinas as Auditor from now to March, effective immediately, with the understanding that there is a potential conflict of interest. Passed unanimously.
West Topsham Community Hall - Tom Otterman updated the Board on this project.
Errors and Omissions to the 2025 Grand List – Motion made by Tom Otterman and seconded by Carl Hildebrandt for Jim Bulger, Chair, to sign the certificate. Passed unanimously.
Poster for Transfer Station – The Board reviewed.
CORRESPONDENCE
Little Rivers Health Care- The Board reviewed a thank you from Little Rivers Health Care for the funds received from the Town
FINANCIAL
The Board reviewed and signed Order #2522 in the amounts of $48,250.73 for accounts payable and $10,258.29 for payroll.
The $1066 received for the Ford 1-ton will be put in the equipment fund.
Request for Funds
Little Rivers Health Care - $1100
This will be included in the Warning for the March 2026 Town Meeting.
OTHER
Solid Waste – A committee is being formed to look into the cost of our solid waste disposal and explore various options. If interested in becoming a member of the committee, contact the Town Office or a member of the Select Board.
Motion made by Carl Hildebrandt and seconded by Tom Otterman to adjourn. Passed unanimously.
Meeting adjourned at 7:50 pm.
Respectfully Submitted,
Janice Emerson
Administrative Assistant