DRAFT MINUTES OF TOPSHAM SPECIAL SELECT BOARD MEETING
Monday, January 6, 2025 @ 7:00 pm
Present: James Bulger, Carl Hildebrandt, Bradford Calhoun, Tom Otterman (Select Board), Karen Walker (Clerk/Treasurer & Janice Emerson (Administrative Assistant) via telephone.
Absent: Jake Thompson (Select Board)
Visitors: Jim Clark, Nancy Clark, Megan Clark, John Hood, Susan Hood, Peggy Welch, Donna Otterman, James Salinas & Cindy Flanagan (Assistant Town Treasurer).
The meeting was called to order at 7:00 PM.
James Bulger explained the purpose of the meeting was to discuss the progress of construction/expenses of the new town garage building.
Bradford Calhoun provided a spread sheet to explain the progress. It showed the breakdown of the original estimated cost (1,026,800.00) that was presented to the town for the complete project. It showed the contracted bid prices for the site work, concrete, slab insulation, the steel building, plumbing, heating and electrical. It also showed the building expenses paid to date and the balance due to complete the work for the contracted bids already in progress. An updated estimated cost (843,604.00) for the complete project after adjusting some of the costs in the original estimate was also included on the sheet. Karen Walker, Town Clerk/Treasurer provided the status of the finances for the project to date on the spreadsheet as well.
Expenses paid to date: $395,384.02
Funds allocated to pay expenses:
ARPA funds $105,000.00
Building fund $203,353.97
Building fund (2024 Budget) $15,000.00
Total allocated funds used: $323,353.97
Expenses paid by other revenue: $72,030.05
James Bulger updated the Board on the progress for obtaining a bond for the new garage. An accounting firm has agreed to perform a professional audit of the 2024 finances. If the audit is completed in time, we will be able to apply for the bond by the May deadline for the amount needed to complete the garage project.
FINANCIAL
The Board reviewed and signed Order #2425 in the amount of $10,964.50 for Accounts Payable and $6,948.31 for Payroll.
Meeting adjourned at 8:15 pm.
Respectfully submitted,
Donna Otterman