MINUTES 

TOPSHAM SELECT BOARD MEETING 

Monday, July 8, 2024 

Present: James Bulger, Carl Hildebrandt, Jake Thompson and Tom Otterman (Select Board), Karen  Walker (Town Clerk/Treasurer), Richard Sampson (Road Foreman) and via Microsoft Teams Janice  Emerson (Administrative Assistant)  

Absent: Bradford Calhoun 

Visitors: Leslie Frost, Jim and Nancy Clark, Bill Johnson, Becky Christian and Phillip Emerson Meeting called to order at 7:00 pm.  

Motion made by Jake Thompson and seconded by Carl Hildebrandt to approve minutes from meetings  of June 24, 2024 and July 1, 2024. Passed unanimously.  

HIGHWAY 

Road Report – Richie Sampson updated the Board on road work and equipment. 

New Garage - Motion made by Tom Otterman and seconded by Jake Thompson for Jim Bulger, Chair, to sign the Waste Water Application. Passed unanimously.  

Swamp Road Work – Motion made by Carl Hildebrandt and seconded by Jake Thompson to put the  project out for bids. Passed unanimously. Richie Sampson will handle.  

Honey Corners Road – Brad Calhoun will handle getting bids for this project. 

Frost Road – Phillip Emerson is planning to rebuild on Frost Road and asked for help with material and culverts to repair the road. Motion made by Tom Otterman and seconded by Jake Thomson to assist  with culverts and material, if available. Passed unanimously. Richie Sampson will handle.  

GENERAL 

Open Positions – There are three open positions, one Auditor and two NEKWMD Reps. If anyone is  interested, please contact a member of the Select Board or call the Town Office.  

Resignation – The Board accepted Larry Hart’s resignation as a member of the Planning Commission. ARPA Funds – No new information.  

West Topsham Community Hall – Tom Otterman updated the Board on this project. He has been  working with a neighbor to put the leech field on their property. The cost for the septic design and  permits will be $1800.00. The Town will cover all costs. Motion made by Carl Hildebrandt and  seconded by Jake Thompson to move with on this p0roject. Passed unanimously.  

Personnel Policy Update Health Insurance for Employees 65 or Older – Motion made by Jake  Thompson and seconded by Tom Otterman for the Board to sign the updated Policy. Passed  unanimously. 

John Hood – EC Fiber has contacted him regarding putting a hub on his property.  

FINANCIAL 

The Board reviewed and signed Order #2413 in the amount of $ 51,269.78 for accounts payable and  $10,276.82 for payroll.  

OTHER 

Executive Session – Motion made by Tom Otterman seconded by Carl Hildebrandt to go into executive session to discuss personnel. Passed unanimously. Karen Walker was invited to attend the session.  Meeting adjourned to executive session from 7:38 pm to 7:44 pm. No action taken.  

Meeting adjourned at 7:45 pm.  

Respectfully Submitted, 

Janice Emerson 

Administrative Assistant